Bookkeeping & ledgers
Transaction recording and coding, bank and control account reconciliations, purchase and sales ledger maintenance, month-end close support, and clean-up of client records that have drifted.
An extension of your team. Not a handover.
Bookkeeping, VAT, payroll and year-end file preparation delivered inside your systems and to your standards — so your team's hours go to review, advisory and the client conversations that are hard to delegate.
Capacity problems rarely announce themselves. They show up as year-end files sitting longer than they should, as review time spent correcting bookkeeping rather than adding judgement, and as the advisory work that keeps getting postponed to a quieter month that never arrives.
Hiring solves it eventually, at the cost of recruitment, training and a fixed commitment that has to be justified in slower quarters. The alternative most practices try is an offshore supplier selected on price, which usually transfers the problem from delivery to review.
We are trying to be the third option: a small, qualified team that works the way your practice already works, and whose output arrives close enough to finished that review is review rather than rework.
What we take on
The compliance and delivery work that scales badly with headcount.
VAT & payroll
VAT return preparation and reconciliation to the underlying records. Payroll processed and RTI support provided through the client's existing scheme.
Year-end file preparation
Accounts preparation files to FRS 102 and FRS 105, with supporting schedules, lead schedules and queries listed for your reviewer rather than left to be discovered.
Management accounts
Monthly and quarterly packs in your practice's house format, segmented by division, product or site where the client needs it, with written commentary your client manager can use in the meeting rather than rewrite beforehand.
Overflow and peaks
Additional hands through your busy season without a permanent commitment that has to earn its keep in July.
Backlog recovery
Clients whose records have fallen a year or more behind, brought current as a defined project with its own scope and end date.
A boundary that matters for practices: we are not an HMRC-registered agent. We prepare VAT returns and process payroll; submissions are made by your practice under your own agent authorisation and through the client's PAYE scheme. We do not sit between you and HMRC, and we do not represent your clients.
How the relationship runs
Your systems, your conventions
We work in your software with named user access that you provision and can revoke. Your file naming, your folder structure, your working paper templates, your review points. Nothing arrives in a format your team then has to translate.
Invisible to your clients
Unless you choose to tell them, your clients deal with your practice as they always have. We do not contact them, and we do not market to them. The relationship is yours and stays yours.
A named lead, not a queue
Every practice we work with has one person accountable for the work and available to you directly. You are not submitting tickets to a pool and hoping the same person picks them up.
Dates we will hold
We agree turnaround per engagement once we have seen the files, rather than quoting a blanket promise we have not tested on your work. A date we meet is worth more than an impressive one we miss.
Queries listed, not buried
Work comes back with open questions gathered in one place and our assumptions stated. Reviewers spend their time on judgement rather than on discovering what we guessed.
Three ways practices use us
Scope and cost are agreed per engagement once we have seen the work. We don't publish rates, because a rate quoted before seeing a file is a guess.
Overflow
Defined pieces of work sent as they arise — a backlog, a batch of VAT quarters, a run of year-end files. No minimum, no retainer.
Dedicated hours
An agreed block of hours each month reserved for your practice, with a named lead and a predictable cadence you can plan capacity around.
Function support
We run a defined part of your delivery end to end — a client portfolio's bookkeeping and management accounts, for example — reporting into your manager.
If you would rather not commit to any of these yet, start with a paid pilot: one month of bookkeeping for a single client, or one year-end file. Judge the output rather than the conversation. That is how we would want to be assessed.
Confidentiality and data protection
The question every practice asks, answered before you have to ask it.
Your practice remains the data controller throughout. We access client information only through the systems you nominate, under named user accounts you provision and can withdraw at any time. Copying client records onto local machines is not part of how we work.
We sign your NDA and your data-processing terms before access is granted, and we work to whatever security requirements your practice already applies to its own staff. Everyone who touches your work is under written confidentiality obligations.
If your professional indemnity insurer or your compliance review needs something specific documented, tell us what it is and we will provide it. This is a normal part of starting, not an obstacle to it.
Starting
From first email to first piece of work is usually a fortnight.
A short call
Thirty minutes on where the pressure actually is, what software you run, and what your review process expects. No presentation.
Paperwork
NDA and data-processing terms signed, access provisioned under named accounts, scope and turnaround agreed in writing.
A first piece of work
One client, one file, one quarter — something small enough to assess honestly and real enough to tell you something.
Review and settle
You review the output, we adjust to your standards, and then we agree what a steady month looks like.
Tell us where the pressure is.
A short call is usually enough to work out whether we can help. If your bottleneck is something we are not the right answer to, we will say so — that is a cheaper outcome for both of us than finding out in month three.
Email Harshit directly. He handles practice conversations himself.
harshit@hhkanalytics.com
Useful to include
- Roughly how many staff the practice has
- Which software you run, practice and client side
- Where the bottleneck sits — bookkeeping, VAT, year-end files
- Whether this is seasonal pressure or ongoing
None of it is required. A one-line email is fine too.
Email, Google Meet or Microsoft Teams. We work Indian Standard Time, which overlaps the UK morning and early afternoon.